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DATA SHARING POLICY
This policy explains how authors of Jurnal Ilmu Komunikasi make their data and materials available, and how they protect the people who take part in research. In communication research, these people are often informants, respondents, audiences, communities, and users of social media.
Summary
| Question | Answer |
|---|---|
| On what basis is data shared? | On reasonable request. |
| Is a Data Availability Statement required? | Yes, for every research article. |
| Where is the statement placed? | In the Acknowledgments section, together with the statements on funding and competing interests. |
| Is deposit in a repository required? | No, but it is encouraged when it is ethically appropriate. |
| Can data of participants be shared? | Only if sharing is ethical, the participants cannot be identified, and the consent allows it. |
| Is the data peer reviewed? | No. The authors are responsible for their data. |
Contents
1. Policy Basis
- By submitting a manuscript, the authors agree to make the supporting data and materials available to other researchers, on reasonable request.
- The authors judge whether a request is reasonable. They consider the purpose of the request and the protection of the participants.
- Editors have separate rights of access. Authors must give data to the editors during the review, or after publication when a concern about integrity is examined under the Allegations of Misconduct policy.
- Authors should keep their data for a reasonable time after publication.
2. Data Availability Statement
Every research article must have a Data Availability Statement. The article template does not have a separate section for it, so it is written in the Acknowledgments section, as one of the last paragraphs, next to the statements on funding and competing interests (see Conflicts of Interest).
The statement must say three things.
| No. | The statement says |
|---|---|
| 1 | Whether the supporting data and materials are available. |
| 2 | Where and how they can be obtained: in a repository with a persistent identifier, in supplementary files, or from the corresponding author. |
| 3 | If the data cannot be shared, the reason, such as the protection of participants, the conditions of consent, or the restrictions of an institution. |
Examples of statements
| Situation | Example |
|---|---|
| Available on request | The anonymized survey data are available from the corresponding author upon reasonable request. |
| Deposited in a repository | The data, the codebook, and the analysis scripts are available in [name of the repository] at [DOI or persistent link]. |
| Not available | The recordings and transcripts of the interviews cannot be shared, because the informants did not consent to sharing and could be identified. The interview guide is provided as supplementary material. |
| Included in the article | All data that support the findings are included in this article. |
3. Citing Data
- Cite every dataset that is used or mentioned in the article. This includes datasets that the authors created and deposited, and data of other sources.
- Add the citation of a dataset to the list of references, in the format of the journal (see Manuscript Preparation).
- Give a DOI or a persistent link when one exists.
- For external sources, such as national statistics, reports of institutions, audience data, or databases of media, name the source and describe the conditions of access.
4. Ethical Limits and Protection of Participants
- Share data only when it is ethically appropriate. Sharing is not required when it would break the protections for human participants, or when it raises concerns about ethics, privacy, or security.
- Respect the consent that the participants gave.
- Minors need special care. The permission of parents or guardians, and of the institution where it applies, must cover how the data is used and shared.
| Type of data | How to handle it |
|---|---|
| Surveys and questionnaires | Share the data in anonymized form. Remove names, telephone numbers, email addresses, and other direct identifiers. Check whether a small group, a rare trait, or a combination of attributes, such as the institution, the position, and the age, could identify a person. |
| Interviews, focus groups, and observations | These are usually not shared in full. Share anonymized excerpts, the coding scheme, or the interview guide instead. Share recordings only with the clear consent of the participants. |
| Social media and online content | A post that is public is not free of privacy concerns. Respect the terms of the platform and the law. Remove usernames and personal details unless there is a clear reason to show them. When the platform does not allow the redistribution of content, share identifiers of posts, coded variables, or aggregated data in place of the content. |
| Media content and coded data | Share the list of sources, the codebook, and the coded dataset. The copyright of articles of news, photographs, video, and advertisements stays with their owners (see Licensing). |
| Research instruments | Questionnaires, scales, observation sheets, interview guides, codebooks, and stimulus materials are encouraged as supplementary material, if the authors hold the right to publish them. |
| Analysis scripts and software | Sharing is encouraged, so that others can check and reproduce the analysis. When generative AI was part of the method, the prompts and the outputs can be shared as well. |
| Data of organizations and communities | Share only when the organization or the community cannot be identified, or has agreed to be named. |
- Data of participants must stay confidential, as required by Publication Ethics.
- Authors must not upload personal data of participants to generative AI tools. See the Generative AI Policies.
5. Repositories, Persistent Identifiers, and Licenses
- The journal encourages authors to deposit data that can be shared in trusted repositories that give persistent identifiers, such as DOIs. Examples are Zenodo, the Open Science Framework, Figshare, Mendeley Data, and the repository of the institution of the author.
- Deposit is not mandatory under this policy.
- Authors should attach a clear license to deposited data, so that the terms of reuse are known.
- The CC BY 4.0 license of the journal covers the published article only. It does not automatically cover datasets that are kept elsewhere. See Licensing.
6. Information at Submission
- At submission, state whether a dataset is associated with the manuscript.
- Provide a DOI, a preregistered DOI, a hyperlink, or another persistent identifier. Write it in the field for comments to the editor, and in the Data Availability Statement of the manuscript.
- Authors who give a preregistered DOI must be ready to give the URL for reviewers when the reviewers ask for it.
- Upload supplementary files together with the manuscript.
7. Review and Responsibility
| Point | Policy |
|---|---|
| Datasets | Datasets are not formally peer reviewed. The authors are responsible for the soundness of their data, and errors in data rest with the producers of the data. |
| Requests of reviewers | Reviewers may ask for the data or the materials that they need to evaluate the manuscript. |
| Errors after publication | A significant error in data after publication is handled under the Correction and Retraction policy. |
| False statements | A Data Availability Statement that is false, or data that is withheld without a legitimate reason when the editors ask for it, may be handled under the Allegations of Misconduct policy. |
8. Related Pages and Enquiries
| Questions about this policy | jurnal.mukasi@gmail.com | jurnal@yp3a.org |
| Preparing a manuscript | Author Guidelines and Manuscript Preparation |
| Ethics and integrity | Publication Ethics and Plagiarism Policy |
| Rights and access | Licensing and Open Access Policy |
