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ARCHIVING POLICY
Archiving Policy
This policy explains how Jurnal Pendidikan dan Pembelajaran (DIAJAR) keeps its published issues and article records in the journal archive. It covers the archive that the journal manages itself. It is separate from the self archiving of manuscripts by authors, and from independent long term digital preservation by an outside service. Both are explained in sections 5 and 6.
| Question | Answer |
|---|---|
| What is archived? | Published issues, the full text files of the articles, the metadata, published supplementary materials, and related editorial notices |
| Where is it kept? | On the journal platform, which uses Open Journal Systems (OJS) |
| Who can read it? | Everyone, free of charge, as stated in the Open Access Policy |
| Are backups made? | Yes, recoverable copies of the publication files and the metadata are kept by the publisher. Backups are meant for recovery after a technical failure. |
| Is there independent preservation by an outside service? | Not confirmed at present. See section 5. |
| Who do I contact about a missing file? | jurnal.diajar@gmail.com |
1. Archive Content
DIAJAR keeps its published issues and article records on its journal platform. The public archive of published work should contain the items listed below.
| Item | What it includes |
|---|---|
| Issues | The list of issues by volume and number, with the articles of each issue, from the first issue to the latest |
| Full text files | The published files of the articles, such as the PDF file |
| Article metadata | The title, the authors and their affiliations, the abstract, the keywords, the references, the dates, and the DOI where one has been assigned |
| Supplementary materials | Supplementary files that were published together with an article, such as instruments, datasets, or appendices |
| Editorial notices | Correction notices, expressions of concern, and retraction notices, as described in the Correction and Retraction policy |
The following items are not part of the public archive of published work: unpublished submissions, the reports and the identities of reviewers, correspondence with authors and reviewers, and the administrative records of the editorial office. These records are confidential. The journal may keep them in private for as long as they are needed for editorial and integrity purposes, as explained in the Allegations of Misconduct policy.
2. Access to the Archive
All issues in the archive can be read without charge, as stated in the Open Access Policy. The reuse of archived articles follows the CC BY 4.0 license, as explained on the Licensing page.
3. Maintenance and Recovery
The publisher, Yayasan Pendidikan Penelitian Pengabdian Algero (YP3A), maintains the archive. The publisher checks for missing or damaged files and keeps recoverable copies of the publication files and of the metadata under its operational arrangements. Recovery procedures should be tested from time to time, so that the copies can be used when they are needed.
Backups are not preservation. Backups exist to recover from a technical failure. By themselves they do not guarantee independent preservation of the content, and they do not guarantee that the content stays publicly available if the publisher stops operating.
4. Record Integrity
Maintenance of the archive must keep the link between each article and any correction notice, expression of concern, or retraction notice that concerns it, so that readers always see the current status of the article. The way in which the journal changes published content is described in the Correction and Retraction policy.
When the journal moves to another server, upgrades its platform, or changes its web address, the migration must keep the identifiers, the links, and the publication history of the articles intact. A DOI that has been assigned to an article does not change, and the journal updates the address to which the DOI points when this is necessary.
5. Independent Preservation and Continuity
At present the journal does not state that its content is held by an independent preservation service, because participation in such a service and the actual deposit of the content have not been verified. The availability of the journal website, the permission for authors to deposit their manuscripts in repositories, and the assignment of DOIs do not by themselves confirm independent long term preservation.
The journal aims to arrange independent preservation for the article files, the metadata, the supplementary materials, and the correction and retraction notices, and to arrange continued access to them if the journal or the publisher stops operating. The journal will name a preservation service on this page and on the Electronic Filing page only after its participation and the actual deposit of the content have been verified. Planned arrangements will be clearly separated from arrangements that are already working.
6. Self Archiving by Authors
The journal archive is different from the repositories of the authors. Authors may make separate, nonexclusive arrangements to distribute the published version of their article, for example by depositing it in an institutional repository or by including it in a book, as long as the first publication in DIAJAR is acknowledged. Authors are also permitted and encouraged to post their work online before and during submission. These rights are described in the Copyright Notice. A copy that is held in a repository of an author does not replace the archive of the journal.
7. Archive Assistance
Readers, authors, and indexing services can report a missing file, a damaged file, a broken link, or an inconsistency in the archive by email to jurnal.diajar@gmail.com, with the subject line Archive Issue: [Article or Issue Identifier]. Please name the article or the issue (the title, the volume and number, and the DOI or the web address if you have them) and describe what is wrong.
Related Pages
| Page | What it explains |
|---|---|
| Electronic Filing | Online issue archives, backup, long term preservation, and the status of arrangements with preservation services |
| Open Access Policy | Free access to the full text of the articles |
| Licensing and Copyright Notice | Reuse of the articles, and the rights of the authors, including deposit in repositories |
| Correction and Retraction | How published content and its status are changed |
| Data Sharing Policy | Data and supplementary files that accompany an article |
