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GENERATIVE AI POLICIES
Generative AI Policies
1. Introduction
This policy explains how authors, editors, and peer reviewers of Jurnal Pendidikan dan Pembelajaran (DIAJAR) may and may not use generative artificial intelligence (AI) tools. It draws on the recommendations of STM on the classification of AI use in manuscript preparation, the guidance of Elsevier on the use of generative AI and AI assisted tools in the writing and review process, and the recommendations of WAME on chatbots, generative AI, and scholarly manuscripts.
DIAJAR recognizes that generative AI can bring benefits, for example in developing ideas, organizing research workflows, supporting data analysis, improving the quality of writing, helping authors who are not native speakers of English, and speeding up the dissemination of research. The technology changes quickly, and this policy will be revised when standards and practices change.
Generative AI refers to tools that can produce text, images, audio, or synthetic data. Examples are ChatGPT, Copilot, Gemini, Claude, NovelAI, and Jasper AI. The use of these tools carries several risks.
- Inaccuracy and bias. The output may be wrong, biased, or fabricated (so called hallucinations).
- Weak attribution. The output may not identify the sources of ideas, quotations, and citations correctly.
- Confidentiality and intellectual property. The use of third party platforms may expose confidential or protected material.
- Unintended secondary use. Providers may reuse the inputs and outputs, for example to train their models.
2. Policy at a Glance
| Use of generative AI | Status | Condition |
|---|---|---|
| Improving grammar, language quality, and readability, including translation of the text of the authors | Allowed | Authors verify the output and disclose the use |
| Generating ideas, searching and categorizing the literature, and supporting coding | Allowed | Authors verify the output and disclose the use |
| Studying AI tools, or using them as part of a study, an intervention, or an instrument | Allowed | Described in the Research Method section |
| Listing an AI tool as an author | Not allowed | None |
| Submitting AI text or code that has not been reviewed and edited | Not allowed | None |
| Replacing missing empirical data with synthetic data without a sound methodology | Not allowed | None |
| Creating or altering images, figures, or original research data | Not allowed | None |
| Citing references that were generated by AI and not verified | Not allowed | None |
| Uploading unpublished manuscripts or related files to AI tools (editors and reviewers) | Not allowed | None |
| Using AI to evaluate, summarize, or assess a manuscript (reviewers) | Not allowed | AI may only be used to improve the language of the review report |
3. Authors
3.1 Permitted use
Authors may use generative AI tools, such as GPT based tools like ChatGPT, to improve the grammar, the language quality, and the readability of their manuscripts. Other acceptable uses are generating ideas, enhancing language and writing, searching the literature interactively with large language model tools, categorizing the literature, and supporting coding. Authors may also use such tools to translate their own text, for example the abstract, but they must check that the translation is accurate.
3.2 Accountability and human authorship
Authors remain fully responsible for the originality, accuracy, validity, and ethics of their work. They must verify all content that was produced with AI assistance and must follow the policies of the journal on Authorship and Contributorship and Publication Ethics. The work must be fundamentally written by human authors and must meet scholarly standards. Human oversight and transparency are expected throughout the whole research process. DIAJAR decides whether a manuscript is published.
3.3 AI tools cannot be authors
Generative AI tools must not be listed as authors. An AI tool cannot take responsibility for a work, cannot consent to its publication, and cannot sign copyright or licensing agreements.
3.4 Prohibited reliance on AI
A manuscript must not contain any of the following. Such practices may lead to editorial review or an investigation.
- Text or code produced by AI that the authors have not reviewed and edited.
- Synthetic data that replace missing empirical data, unless this is done with a sound and clearly described methodology.
- Inaccurate content produced by AI, including content in the abstract and in supplementary material.
3.5 Images, figures, and data
Generative AI must not be used to create or alter images, figures, or original research data that are intended for publication. This covers charts, tables, medical images, parts of images, code, and formulas. Adding, removing, hiding, or moving elements of an image or figure counts as alteration.
3.6 References and citations
Generative AI tools can produce references that look real but do not exist. Authors must check every reference and every DOI against the original source. Fabricated or falsified references are treated as research misconduct under the Plagiarism and Research Integrity Policy.
3.7 Research about AI in education
Research that studies generative AI tools, for example how students or teachers use them, or that uses AI tools as part of an intervention, a learning material, or an instrument, is different from the use of AI to prepare a manuscript. In such studies the authors must describe the tool, its version, how it was used, and the relevant settings in the Research Method section, so that other researchers can understand and evaluate the study.
3.8 Confidentiality and participant data
Authors must not upload personal or identifiable data of students, teachers, or other participants, or unpublished research data, to a generative AI tool, unless the consent of the participants allows it and the terms of the tool give adequate protection. Authors must confirm that the terms of any tool they use give adequate protection for intellectual property, confidentiality, and data security.
3.9 Disclosure
Any use of generative AI in the preparation of a manuscript must be disclosed in the manuscript. The statement must give the name and the version of the tool, how it was used, and the purpose of its use. Put the statement in the Research Method section when the tool was part of the research process, for example for coding support or literature categorization, and in the Acknowledgements section when the tool was used for language editing or translation.
Example of a disclosure statement: During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose of use]. The authors reviewed and edited the output and take full responsibility for the content of the manuscript.
4. Editors and Peer Reviewers
Uploading unpublished manuscripts, images, files, or related information to generative AI tools is prohibited, because it may breach confidentiality and the intellectual property rights of the authors.
4.1 Editors
Editors must protect the confidentiality of submissions and of the review process. They must not upload unpublished manuscripts or related materials to generative AI platforms.
4.2 Peer reviewers
Peer reviewers must not use generative AI to evaluate, summarize, or assess a manuscript or a proposal, and they must not upload unpublished content, including files and images, to an AI tool. Reviewers may use AI only to improve the language of their review report. Reviewers remain fully responsible for the accuracy, the judgment, and the integrity of their reviews. Please see also the Peer Review Process page.
5. Handling of Violations
When the editorial team suspects that this policy has been violated, the case is examined as described in the Allegations of Misconduct policy. The outcome depends on the seriousness of the case and may include a request for clarification or revision, rejection of the manuscript, or, for a published article, action under the Correction and Retraction policy. Conflicts of interest that are related to the use of AI tools should be declared as described in the Conflicts of Interest policy.
Related Pages and Enquiries
The Manuscript Preparation page and the Author Guidelines explain where the disclosure statement belongs in the manuscript. Questions about this policy can be sent to the editorial office at jurnal.diajar@gmail.com.
