DATA SHARING POLICY

This policy explains how authors of Sehat Rakyat: Jurnal Kesehatan Masyarakat make their data and materials available, and how they protect research participants, who are often patients, community members, health workers, and health facilities. Openness has to be balanced with the protection of participants.

On request
data shared on reasonable request
DAS
required in every research article
Protect
participants come first
Not reviewed
authors answer for their data

Policy at a glance

Question Answer
Basis of the policy Sharing upon reasonable request
Is a Data Availability Statement (DAS) required? Yes, for every research article
Where does it go? In the Acknowledgments section (UCAPAN TERIMA KASIH)
Is a deposit in a repository required? No, but it is encouraged when it is ethically appropriate
Can data of participants be shared? Only if it is ethically appropriate, the participants cannot be identified, and their consent allows it
Are the data peer reviewed? No. The authors are responsible for the soundness of their data

1Policy Basis

Topic What applies
Sharing on request By submitting, authors agree to share the supporting data and materials with other researchers on reasonable request.
What is reasonable Authors decide whether a request is reasonable, taking into account its purpose and the protection of participants.
Rights of editors This does not limit the rights of editors. Authors must provide data to the editors during review when asked, and after publication when an integrity concern is examined (see Allegations of Misconduct).
Keeping the data Authors should keep their data for a reasonable period after publication.

2Data Availability Statement

Where the statement goes

Every research article must include a Data Availability Statement (DAS). The article template has no separate section for it, so it is written in the Acknowledgments section, together with the funding statement and the competing interests statement. See Conflicts of Interest.

The DAS must state the following.

No. The DAS states
1 Whether the supporting data and materials are available.
2 Where and how they can be obtained: a repository with a persistent identifier, supplementary files, or the corresponding author.
3 If the data cannot be shared, why: protection of participants, conditions of consent, or restrictions of an institution.

Examples of wording

Situation Example of wording
Available on request The anonymized dataset that supports the findings is available from the corresponding author on reasonable request.
Set data yang telah dianonimkan yang mendukung temuan tersedia dari penulis korespondensi atas permintaan yang wajar.
Deposited in a repository The dataset and the research instruments are available in [repository name] at [DOI or persistent link].
Set data dan instrumen penelitian tersedia di [nama repositori] pada [DOI atau tautan persisten].
Not available The recordings and transcripts of the interviews cannot be shared, because the participants did not consent to their release and could be identified. The interview guide is provided as supplementary material.
Rekaman dan transkrip wawancara tidak dapat dibagikan, karena partisipan tidak menyetujui pelepasannya dan dapat diidentifikasi. Panduan wawancara disediakan sebagai materi tambahan.
Included in the article All data that support the findings are presented in the article.
Seluruh data yang mendukung temuan disajikan dalam artikel.

3Citing Data

Topic What applies
What to cite Cite every dataset that is used or referred to, both the datasets that the authors created and deposited and the data from other sources.
In the reference list Add the dataset citations to the reference list in the format of the journal (see Manuscript Preparation). Include a DOI or another persistent link whenever one exists.
Third party sources For sources such as national or regional health statistics, records of health facilities, or existing databases, name the source and describe the conditions of access.

4Ethical Limits and Participant Protection

Data are shared only when sharing is ethically appropriate. Sharing is not required if it would violate the protection of human participants or raise concerns about ethics, privacy, or security. Authors must respect the consent that participants gave.

Minors

Extra care is needed. The permission of parents or guardians, and of the institution concerned, must cover how the data are used and shared.

How to handle each type of data

Type of data How to handle it
Responses to surveys and questionnaires, and measurements of health Share them anonymized. Remove names, national identity numbers (such as the NIK), medical record numbers, and other direct identifiers. Check whether small groups, rare conditions, or the combination of village, age, sex, and diagnosis could identify someone.
Health records and clinical data Share only in anonymized form, and only when the consent of the patients and the permission of the institution concerned allow it.
Interviews, focus groups, and field recordings These are usually not shared in full. Share anonymized excerpts, the coding scheme, or the interview guide instead. Share recordings only with the clear consent of the participants.
Research instruments: questionnaires, observation sheets, interview guides, screening forms, and health education materials Sharing them as supplementary material is encouraged, if the authors hold the right to publish them. See the section on third party material on the Licensing page.
Analysis scripts and software Sharing is encouraged, so that others can check and repeat the analysis.
Data about health facilities and health workers Share only if the facilities and the health workers cannot be identified, or if they agreed to be named.

Always keep participant data confidential

The data of participants must always be kept confidential (see Publication Ethics). Authors must not upload the personal data of participants to generative AI tools (see Generative AI Policies).

5Repositories and Licences for Data

Topic What applies
Repositories Authors are encouraged to deposit data that can be shared in a trusted repository that assigns a persistent identifier, such as a DOI. Examples are Zenodo, the Open Science Framework, Figshare, Mendeley Data, or the institutional repository of the author.
Deposit is not required A deposit is not required under this policy.
Licence for the data Attach a clear licence to deposited data, so that the terms of reuse are known.
Journal licence The CC BY 4.0 licence of the journal covers the published article. It does not automatically cover datasets that are held elsewhere (see Licensing).

6Information at Submission

No. What authors do
1 At submission, authors state whether a dataset is associated with the manuscript.
2 If there is one, they give a DOI, a preregistered DOI, a hyperlink, or another persistent identifier.
3 This information goes in the comments to the editor field and in the DAS of the manuscript.
4 Authors who give a preregistered DOI must be ready to provide the reviewer URL of their data deposit when reviewers ask for it.
5 Supplementary files are uploaded together with the manuscript.

7Review and Responsibility

Topic What applies
Data are not peer reviewed Datasets are not formally peer reviewed. Authors are responsible for the soundness of their data, and errors in the data rest with the producers of the data.
Requests from reviewers Reviewers may ask for the data or the materials that are needed to evaluate the manuscript.
Errors after publication A significant error in the data after publication is handled under the Correction and Retraction policy.
False statements A false DAS, or data that are withheld without a legitimate reason when the editors ask for them, can be handled under the Allegations of Misconduct policy.

✓Related Pages and Enquiries

Share data on reasonable request, include a Data Availability Statement in every research article, and never put the identity of participants at risk. Datasets are not peer reviewed, so authors answer for the soundness of their data.

Related pages and enquiries

This policy should be read together with Manuscript Preparation, Publication Ethics, and the Plagiarism and Research Integrity Policy. Questions can be sent to the editorial office at jurnal.sehatrakyat@gmail.com.