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GENERATIVE AI POLICIES
This policy explains how authors, editors, and reviewers of Sehat Rakyat: Jurnal Kesehatan Masyarakat may and may not use generative AI tools, and how that use must be disclosed. The responsibility for the work always stays with people.
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Human
authors stay fully accountable
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Disclose
every use of AI in the manuscript
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Verify
all AI assisted content and references
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Never upload
unpublished manuscripts to AI tools
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On this page
| 1. Introduction 2. Policy at a Glance 3. Authors |
4. Editors and Peer Reviewers 5. Handling of Violations Related Pages and Enquiries |
1Introduction
Generative AI refers to tools that can produce text, images, audio, or synthetic data. Examples include ChatGPT, Copilot, Gemini, Claude, NovelAI, and Jasper AI. Such tools can help to develop ideas, organize the research workflow, support data analysis, improve the quality of writing, help authors who are not native speakers of English, and speed up the dissemination of research.
| Risk | What it means |
|---|---|
| Inaccuracy and bias | Output may be wrong or biased, including “hallucinations” that look convincing. |
| Weak attribution | Sources, quotations, and citations may be missing, wrong, or invented. |
| Confidentiality and intellectual property | Material uploaded to third party platforms may be exposed. |
| Secondary use by providers | Providers may reuse uploaded material, for example to train their models. |
This policy will be revised as standards develop.
2Policy at a Glance
| Use of generative AI | Status | Condition |
|---|---|---|
| Improving grammar, language quality, and readability, including translating the authors’ own text | ✓ Permitted | The authors verify the output and disclose the use. |
| Generating ideas, searching for and categorizing literature, and supporting coding | ✓ Permitted | The authors verify the output and disclose the use. |
| Learning about AI tools, or using them as part of a study, an intervention, or an instrument | ✓ Permitted | Described in the Methods. |
| Listing an AI tool as an author | ✕ Not permitted | No exception. |
| Submitting AI text or code that has not been reviewed and edited | ✕ Not permitted | No exception. |
| Replacing missing empirical data with synthetic data without a sound methodology | ✕ Not permitted | No exception. |
| Creating or altering original images, figures, or research data | ✕ Not permitted | No exception. |
| Citing references produced by AI that have not been verified | ✕ Not permitted | No exception. |
| Uploading unpublished manuscripts or related files to AI tools (editors and reviewers) | ✕ Not permitted | No exception. |
| Using AI to assess, summarize, or evaluate a manuscript (reviewers) | ✕ Not permitted | AI may be used only to improve the language of the review report. |
3Authors
3.1 Permitted Use
Authors may use tools such as ChatGPT to improve grammar, language quality, and readability. Authors may also translate their own text, for example the abstract, as long as they make sure the translation is accurate.
3.2 Accountability and Human Authorship
Authors are fully responsible for the originality, accuracy, validity, and ethics of their work, and they must verify all content that was produced with the help of AI. The work must be essentially written by people. The journal decides on publication.
3.3 AI Tools Cannot Be Authors
An AI tool cannot be listed as an author, because it cannot take responsibility, approve a publication, or sign copyright and licensing agreements. See Authorship and Contributorship.
3.4 Prohibited Reliance on AI
| No. | A manuscript must not contain |
|---|---|
| 1 | AI text or code that the authors have not reviewed and edited. |
| 2 | Synthetic data that replace empirical data, unless there is a clear and sound methodology. |
| 3 | Inaccurate AI content, including in the abstract and in supplementary material. |
A violation may lead to editorial review or an investigation.
3.5 Images, Figures, and Data
AI must not be used to create or alter images, figures, or research data that will be published. This covers graphs, tables, medical images, parts of an image, code, and formulas. Adding, removing, hiding, or moving elements of an image counts as altering it.
3.6 References and Citations
Authors must check every reference and DOI against the original source. Fake or falsified references are a violation of research integrity. See the Plagiarism and Research Integrity Policy.
3.7 Research About AI in Health
A study that examines the use of AI, or that uses AI as part of an intervention, a health service, an instrument, or an analysis, must describe the tool, its version, how it was used, and its settings in the Methods.
3.8 Confidentiality and Participant Data
Personal or identifiable data of participants, patients, health workers, or other individuals, and unpublished research data, must not be uploaded to AI tools. The only exception is when the consent of the participants allows it and the terms of the tool give adequate protection. Authors must make sure that intellectual property, confidentiality, and data security are protected.
3.9 Disclosure
Every use of AI in preparing the manuscript must be disclosed. The statement gives the name and version of the tool, how it was used, and the purpose. The place of the statement depends on the kind of use.
| Kind of use | Where to place the statement |
|---|---|
| AI is part of the research, for example coding or the categorization of literature | In the Methods section (METODE) |
| AI is used for language editing or translation | In the Acknowledgments section (UCAPAN TERIMA KASIH) |
Example of a disclosure statement
During the preparation of this manuscript, the authors used [name and version of the tool] for [purpose]. The authors reviewed and edited the output and take full responsibility for the content of the manuscript.
Selama penyusunan naskah ini, penulis menggunakan [nama dan versi perangkat] untuk [tujuan]. Penulis telah meninjau dan menyunting keluaran tersebut dan bertanggung jawab penuh atas isi naskah.
The place for disclosure statements in the manuscript is described in Manuscript Preparation.
4Editors and Peer Reviewers
Unpublished manuscripts, images, files, and related information must not be uploaded to AI platforms, because this may breach the confidentiality and the intellectual property rights of the authors.
| Role | Rule |
|---|---|
| Editors | Editors must keep manuscripts and the review process confidential, and must not upload manuscript material to generative AI platforms. |
| Peer reviewers | Reviewers must not use AI to assess, summarize, or evaluate a manuscript or a proposal, and must not upload unpublished content. AI may be used only to improve the language of the review report. Reviewers remain responsible for the accuracy, the judgment, and the integrity of their review. |
See also the Peer Review Process.
5Handling of Violations
| Topic | How it is handled |
|---|---|
| Suspected violations | They are examined under the Allegations of Misconduct policy. |
| Consequences | Depending on the seriousness of the case: a request for clarification or revision, or rejection of the manuscript. |
| Published articles | Action follows the Correction and Retraction policy. |
| Conflicts of interest | A conflict of interest linked to the use of AI must be declared under Conflicts of Interest. |
✓Related Pages and Enquiries
AI may help with language, ideas, and literature work, but people remain fully responsible for the work. Every use must be disclosed, AI cannot be an author, AI must not create or alter research data or images, and unpublished manuscripts must never be uploaded to AI tools.
Related pages and enquiries
See Authorship and Contributorship, Publication Ethics, Plagiarism and Research Integrity Policy, Peer Review Process, Allegations of Misconduct, Correction and Retraction, Conflicts of Interest, Manuscript Preparation, and the Author Guidelines. Questions about this policy can be sent to jurnal.sehatrakyat@gmail.com.
